Safeguarding Advice for Club Recruitment

Mariners baseball players coaching young players

Volunteers keep grassroots sports running and are a valuable asset to any club.  But how do you know the people in your club are who they say they are?

By following the simple steps below, you can help keep your club a safe environment.

New volunteers for roles involving contact with children and young people under 18 years old should:

  • Complete a DBS (Disclosure and Barring Service) check. This is vital if the person will be working with children, optional if not working in regulated activity. See the section on DBS checks for more information.  Once completed, the check will be sent directly to the volunteer, so they will need to show you the result.
  • Complete a Self-Declaration Form

You should obtain references for all new volunteers, just like you would if it was a paid employee.

Don’t let the volunteer start until all of the above steps have been completed.  A good volunteer will understand what you are doing and will allow the necessary time, which could amount to 3-4 weeks for all checks to be completed and results acquired.

Recruitment checks should be completed on all club volunteers, not just Safeguarding Officers, coaches, managers etc.

Role descriptions

It is a good idea to outline a role description for the job you would like a volunteer to do and provide this to them.  Volunteers generally perform better if they have a clear understanding of their responsibilities and what they are expected to be doing.

Below are some examples of common role descriptions that you can use to help with recruitment. As all clubs are slightly different, you should amend to suit your club as required.

Club Safeguarding Officer
Club Coach
Assistant Coach
Club Secretary
Club Treasurer

More role descriptions can be found in the Volunteers section of the website.

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