Winter Safeguarding update for baseball and softball clubs and teams

Mon 19 Nov 2018

According to BaseballSoftballUK Safeguarding Officer Mark Caress, the off-season is the perfect time for clubs and teams to get all their safeguarding administration and training out of the way, leaving next season free for the fun stuff -- playing!

Below are some things to think about and some ways to accomplish this.

DBS guidance

The government’s Disclosure and Barring Service (DBS) has just updated its guidance on who needs to be checked, and it’s all to do with what activities individuals perform in their duties for a sports club or team.

As a general rule, all of the following roles are regarded as “regulated activities” and would require a DBS check:

  • Coaches of youth players on an adult or youth team who coach a minimum of three days in any 30-day period.
  • Umpires.
  • Physios/Medical Staff.
  • Drivers who drive under-18 players on behalf of a team or club.  This does not apply to parents who are helping out other parents by offering lifts to their children.
  • Club or team Safeguarding/Welfare Officers.
  • Coach Supervisors (i.e. a Head Coach supervising Assistant Coaches).

Other roles may also require a DBS check, and if you have a query on who should be checked in your club or team, please refer to our guidance on DBS checking on our website or contact us at to discuss.

Safeguarding adults

BaseballSoftballUK has been working with the Ann Craft Trust, who specialise in Safeguarding Adults, to develop a Safeguarding Adults policy. 

To access the policy please click here.  

If you need more information or support on this topic, please email

Safeguarding training

BaseballSoftballUK has secured a deal with online training experts Educare and can provide suitable training at the low cost of £35 per person. 

This training can be completed from the comfort of your home at times that suit you and is a fully-flexible solution to getting appropriate safeguarding training.  BSUK has already helped over 100 coaches get trained in this way.

The Educare training is ideal for coaches who have no safeguarding training, or for those renewing an expired course.

To sign up for an Educare course please click here.  Please note that all Educare courses have to be completed by the end of March 2019.

BaseballSoftballUK is also able to run the NSPCC ‘Time to Listen' course specifically for baseball and softball clubs and leagues who want to get a Safeguarding Officer trained.  These courses can be arranged according to demand. 

If you require a course, please email to arrange one.  BSUK is committed to providing appropriate safeguarding training to all clubs and leagues who request it.

If you have any questions or concerns about safeguarding matters, please contact Mark Caress or call the BSUK office on 0207 453 7055.

Parents in sport

Parents can be a huge help to clubs with youth baseball or softball programmes – but parents can also sometimes pose challenges.

The National Society for the Prevention of Cruelty to Children (NSPCC) has recently completed its Parents in Sport week, which highlighted good and bad examples of parents getting involved with sports. 

For more information and guidance on this, visit the NSPCC website.  

To encourage positive behaviors and support from parents, the headlines for clubs are:

  • Let parents know how they can get involved and help.
  • Publish the roles that you want help with.
  • Create job descriptions for these roles.
  • Give lots of positive reinforcement to those who volunteer.
  • Add information on volunteering and parent support to the club’s policies and procedures.

Let us know who is on your team

As part of our safeguarding requirements, BaseballSoftballUK needs to know who the coaches are in your club or team and what training they have had.  To make this process quick and easy BSUK has devised a short form to fill in that can be accessed here.  

Clubs with lots of youth teams may need to use the form twice to capture all the details required.

BaseballSoftballUK holds these details in the strictest of confidence and in compliance with the new GDPR regulations, and will only use them for safeguarding purposes.

Website information

Comprehensive information on safeguarding, including BSUK’s safeguarding policies and advice on dealing with concerns, is available on the BaseballSoftballUK website. 

Click here for details.

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